Reimbursement
Employee Expense Reimbursement Software for Faster Claims
Manage employee business expenses efficiently, from approval to reporting, with our Reimbursement feature in Mekari Expense.
2x faster reimbursements with Mekari Expense
Eliminate manual processes
Automate reimbursement and cash advance processes, from submission to approval and reporting.
Enhanced transparency and control
Monitor reimbursement and cash advance processes, and check approval status anytime, anywhere through the app.
No more lost receipts
Easily scan transaction receipts and submit them directly to the app without manual input.
Streamline processes with Mekari Expense
Say goodbye to piles of documents and complicated approval processes with integrated digital reimbursements.
- Online submissions
Submit reimbursement and cash advance requests via the mobile app or website. - Automated disbursements
Schedule disbursements from pre-allocated budgets without doing individual transfers. - Process monitoring
Track reimbursements and approvals more transparently with real-time status updates. - Accurate reports
Avoid human errors with automated reporting that collects and organizes data accurately.
Hear directly from our clients
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"Mekari Expense helps us in managing employee business trip and reimbursement transactions. Every status request is easily monitored, the references are also clear, and there is an edit history."
Frequently Asked Questions (FAQ)
Simplify and automate employee expense management
No matter the size of your team, streamline reimbursement and cash advance processes with Mekari Expense. Schedule a demo with us today!
What are the benefits of the 'reimbursement' feature?
The ‘reimbursement’ feature is designed specifically to simplify the management of employee reimbursements and cash advances. From submission to approval and reporting, everything can be done online and in real time. View submission documents, request additional information, or make edits if any documents are incomplete. Monitor and review reports in real time to streamline the reimbursement process.
Why should I use the 'reimbursement' feature?
Using the ‘reimbursement’ feature simplifies processes for HR, finance, and employees. No more manual receipt entries or lengthy approval requests. Say goodbye to piles of paperwork and time-consuming manual processes. This feature ensures every detail of employee expenses is recorded accurately and in real time.
How can I access the 'reimbursement' feature in Mekari Expense?
The ‘reimbursement’ feature is included in both the Mekari Enterprise and Pro packages. If you encounter any issues or in need further assistance, our support team is available to help anytime.
What is expense reimbursement?
Expense reimbursement is the process where an employer repays an employee for expenses they have incurred using their own money for work-related activities.
These expenses are typically related to travel, meals, supplies, or other costs that are necessary for the job, and reimbursement is made according to company policies.
Is employee reimbursement taxable?
Employee reimbursement is not subject to income tax (PPh) as long as the reimbursement meets the following conditions:
- Related to Company Interests
The expenses must be incurred for work-related or company operational purposes, such as business travel, purchase of work equipment, or representation costs. - Supported by Valid Documents
The reimbursement must be supported by official transaction documents, such as receipts, invoices, or bills. - In Line with Company Policies
The reimbursement must be within reasonable limits and in accordance with the company’s policies.
If the conditions are not met
If the reimbursement is considered additional income (e.g., no valid supporting documents or the expenses are not work-related), the reimbursement may be treated as taxable income and subject to PPh Pasal 21 for the employee.
What is the difference between reimbursement and compensation?
Reimbursement is the repayment of money that an individual has spent on behalf of a company or organization for work-related purposes, while compensation refers to the payment or benefits given to an employee in exchange for their work or services. It includes salary, wages, bonuses, benefits, and other forms of payment.
What is the difference between reimbursement and disbursement?
Reimbursement is the repayment of expenses incurred by an employee for work-related purposes, while disbursement is the payment of funds for a company’s operational expenses.
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