When discussing innovation in the finance sector, Akseleran is a name that cannot be overlooked. Since its establishment in 2019, the company has become a leading peer-to-peer lending platform, connecting those in need of funds with willing investors. Specializing in the business loan segment, Akseleran’s services are commonly utilized by entrepreneurs seeking to expand their ventures, with loan values ranging from 100 million to 2 billion Indonesian rupiahs.
Business challenges
During its first months of establishment, Akseleran relied on many manual processes to do its business. Ivan Tambunan, CEO & co-founder of Akseleran, recognized the difficulties of keeping accurate data with manual processing both in the context of employee management and accounting.
In the context of HR, from attendance to calculating salary components, HR staff used to record and compute everything meticulously one by one. However, manual data recording and processing pose a high risk of human error. Managing employee leave, reimbursement requests and employee data recording increasingly burdened the HR team, who had to manually transfer data from physical forms to Microsoft Excel one by one.
The hurdles were not limited to HR management alone. Eddo Kisan, Akseleran’s Head of Accounting & Tax, expressed that manual bookkeeping processes took a considerable amount of time, even weeks. There was ample room for human error in the data recording and calculation phases, and moreover, there was a risk of data loss, requiring the accounting and financial team to waste time searching for that data. In addition, the biggest challenge for Akseleran’s accounting team lay in the duration of report generation. While still using manual processes, Akseleran’s accounting process was quite lengthy. If there were errors in any of the processes, report generation would be delayed until the errors were rectified. This hindered the timely creation of financial reports required by management and shareholders.
Mekari as solutions
The main issue faced by Akseleran was the high risk of human error in data management due to everything being done manually. For a rapidly growing company like Akseleran, the increasing number of employees and clients continued to exponentially increase the data processing burden.
“Initially, we had 5 employees, so it wasn’t too complicated. Then it grew to 30, 75, and above 100. It’s chaotic when employee data management is not automated,” said Ivan Tambunan. Ivan realized that manual data processing would slow down Akseleran’s growth pace, leading Akseleran to migrate to digital solutions that could bring automation to its business processes.
To expedite business processes without compromising data accuracy, Akseleran utilizes a variety of integrated features from Mekari Talenta and Mekari Jurnal. With Mekari Talenta’s feature of database management, Akseleran can record and organize employee data in one integrated system with various modules. Akseleran can also empower their employees and HR with various physical administrative forms using employee self-service feature, making administrative processes much more efficient. With Mekari Jurnal, Akseleran can now accurately record and calculate financial data, with reports generated directly and instantly from the system.
Akseleran’s top priority is data accuracy, and this is achieved through automatic data integration from the Mekari system. There is no longer a risk of data processing errors because data recording and calculations are automated. Automation also accelerates all of Akseleran’s business processes. HR administration and financial data processing are much faster, and staff no longer need to be heavily involved in repetitive tasks that can be handled by the system.
“As a decision maker, it is crucial for me. Relevant financial reports are available from Mekari Jurnal, and reviews, promotions, bonuses, performance tracking based on OKRs and KPIs are already provided by Mekari Talenta,” said Ivan.
Results
About the implementation of Mekari Talenta and Mekari Jurnal, Ivan said “Mekari Jurnal and Mekari Talenta help us save time in financial report preparation and payroll processing. It’s more than half of what had to be done manually before.”
Mekari Talenta supports employee management to be 90% faster
Centralized employee databases facilitate data collection and calculation for payroll, which can now be processed faster because data does not need to be inputted twice. When Akseleran hires new employees, their data will automatically be added to attendance, payroll, and other modules. Similarly, when an employee resigns, their data will be automatically removed from the employee database and other modules. Moreover, using the self-service feature, Akseleran employees can also directly fill in their data such as payroll account numbers independently. Reimbursements and leave can also be directly requested within the Mekari Talenta mobile application, all digitally-stored without requiring any physical forms. There is no longer a back-and-forth process between employees and HR that is time-consuming.
Secure within government compliance, financial reports can be accessed 2x faster with Mekari Jurnal
Using Mekari Jurnal’s comprehensive accounting features, any errors can be detected quickly and corrected immediately. Challenges arising from non-integrated manual bookkeeping processes have completely disappeared as Akseleran’s accounting team can collaborate effectively in one cloud-based system with ISO 27001 data security certification. Additionally, Akseleran can analyze and monitor financial reports more efficiently and timely. Within only 5 days from previously 10 days, Akseleran’s accounting team can review daily transactions and produce financial reports needed by management and shareholders. Furthermore, the flexibility to view financial reports for selected periods also helps Akseleran conduct more effective financial analysis and more precise decision-making. By monitoring financial reports from previous periods, Akseleran can determine credible profit and expenditure projections to set future targets.
“Thank you to the Mekari team, the product(s) is really great, (both) Talenta dan Jurnal. Akseleran is very happy,” said Ivan about his experience using Mekari’s solutions.
