Top 5 Business Travel & Expense Management Software

Planning business trips is one thing, managing the messy trail of bookings, receipts, and reimbursements afterward is another. For many companies, business travel becomes a source of frustration: budgets get blown, claims pile up, and finance teams are left chasing paperwork.

That’s why more businesses are turning to business travel and expense management software. These tools are designed to take the chaos out of business travel, helping you track spending in real-time, automate approvals, and make sure every trip stays within policy. 

In this article, we highlight 5 of the best business travel and expense management software to help your company stay in control, whether you manage a handful of trips or hundreds every month.

Features	Mekari Expense	Navan	Tipalti Expense	Ramp	Travelperk
Expense management integration
Corporate card integration
Custom policy
Approval workflows
Reimbursement & Cash Advance
Automate HR notification
Travel booking

1. Mekari Expense

Mekari Expense is a centralized spend management platform with a dedicated travel and expense module. 

It covers the full cycle of business travel: from trip requests and cash advance applications to reimbursements, trip approvals, post-trip reporting (LPJ), and refund submissions.

With strong automation and flexible configuration, it gives full visibility and control over employee travel spend across departments.

Key Features:

• Submit trip requests with destination, travel purpose, estimated cost, and transportation mode
• Apply for reimbursement and cash advance linked to business trips
• Approval workflows for both trip plans and post-trip reports (LPJ)
• Submit detailed trip reports with receipts and settlement of cash advances
• Track and request refunds for any unspent cash advances
• Real-time visibility for employees, managers, finance, and HR
• Mandatory and custom fields for trip and claim forms (e.g., department, project, vendor)
• Submit reimbursement with multiple items, subcategories, and attachments
• Claim tracking with clear status updates (e.g., Approved, Rejected, Disbursed)
• Built-in comment tab for requester-approver communication
• Automated reimbursement disbursement and settlement tracking

Best for: Businesses of all sizes that want to fully manage business travel, before, during, and after the trip, in a single integrated platform with strong local relevance and customization.

Companies of all sizes, especially those in Southeast Asia, looking to simplify travel expenses, improve policy compliance, and reduce fraud risk through automation.

Read more: 10 Best Ways to Optimize & Control Business Travel Expenses

2. Navan

Previously known as TripActions, Navan is a travel and expense management platform that blends global travel booking with light expense controls and employee incentives. 

Its interface focuses on traveler experience while offering financial teams basic visibility and policy enforcement.

Key Features:

• Extensive booking access for flights, hotels, trains, and rental cars
• Travel rewards system to encourage cost-saving behavior
• Basic expense policies and per-category spending limits
• Corporate card integration for unified spending
• Real-time expense logging during travel
• Limited approval flows and policy configuration options

Best for: Companies with frequent global travel that prioritize streamlined booking and employee-driven savings, but don’t require complex policy enforcement or multi-level approvals.

Read more: Business Trip Policy Sample & Best Compliance Tools

3. Tipalti Expense

Tipalti combines employee expense management with robust accounts payable automation, creating a unified spend control platform. 

It streamlines reimbursement, global payments, and ledger reconciliation for companies with complex financial structures.

Key Features:

• Mobile and desktop submission with AI-powered receipt scanning
• Corporate card integration for employee-driven and centralized expenses
• Multi-currency reimbursement in 200+ countries
• Automated GL coding and policy compliance per entity or subsidiary
• Batch global payment disbursement with reconciliation
• Integrated audit trail and compliance reporting for finance teams

Best for: Mid-sized to large companies managing international teams and vendor payments, seeking centralized control over expense and AP workflows.

Read more: 5 Automated Business Expense Report & HR Software

4. Ramp

Ramp is a modern spend management platform that eliminates manual reporting through card-first expense tracking, automation, and AI-powered insights. It integrates with accounting systems to speed up closing cycles and enforce real-time controls.

Key Features:

• Corporate cards with spend limits, merchant/category rules, and real-time control
• Smart approval workflows embedded within the mobile app
• Receipt capture with memos and policy checks
• Auto-coding of expenses for easier reconciliation
• AI dashboards with real-time spend analysis and alerts
• Vendor payment support through Ramp’s AP module

Best for: Startups and modern finance teams looking to automate expense processes while maintaining agility and spend visibility.

5. Travelperk

Travelperk is a booking-first platform designed for companies that value flexibility and control over business travel arrangements. While it includes basic expense features, its strength lies in booking flexibility, travel safety, and add-on services.

Key Features:

• Booking access to global flights, hotels, car rentals, and trains
• FlexiPerk add-on allowing cancellations with up to 80% refund
• Built-in travel policy rules for bookings and approvals
• Duty-of-care support with real-time alerts (TravelCare)
• GreenPerk add-on for carbon tracking and offsetting
• Optional VAT recovery and integrations with external expense tools

Best for: Small to mid-sized businesses that want reliable travel booking with built-in policy support and flexible cancellation, but may still use separate tools for deep expense reporting.

Choosing the right business travel & expense management software 

Managing travel expenses requires more than just tracking receipts. The right software should help your team plan trips with clarity, stay within policy, and report spending without friction. 

For companies that want a complete and reliable solution, we recommend Mekari Expense is the best Business Travel & Expense Management software.

To choose a solution that works, focus on features that support every stage of the travel process:

• Comprehensive requests: Let employees submit clear, detailed travel requests with objectives, cost estimates, transport, and accommodation info—all in one form.
• Multi-destination policy: Set different travel rules by role, team, or trip purpose to ensure better budget control.
• Practical per diem: Automate daily allowances based on trip duration and destination, so no manual input is needed.
• Digital reports & receipts: Make it easy for employees to submit trip reports with digital receipts and settle any cash advance quickly.

Find out more about Travel & Expense module in Mekari Expense.